Six months in, SpaceOnAi by Smarten Spaces has shown incredible results and here we are sharing some very interesting learnings proving its impact! 

Learnings so far : 

1. 9% Underutilized Space Recovered in 3– 4 Months

SpaceOnAi algorithms analyzed data from multiple sources, including Wi-Fi, badging systems, and room sensors, to identify underutilized spaces across various locations and departments. The AI engine generated multiple allocation scenarios within minutes, recommending optimal space utilization. As a result, 9% of previously underutilized space was recovered—some of it repurposed for other needs and, in some cases, returned entirely.

2. Weeks Saved on Scenario Planning and Restacking

SpaceOnAi streamlined the complex process of space planning and restacking by processing data from hundreds of floor plans, multiple departments, and company-specific business rules. The system integrated inputs from 4-5 key data sources, automatically generating optimization and restacking scenarios for both new and existing locations. This eliminated 3-4 weeks of manual work, significantly accelerating decision-making.

3. Generative AI Answered Over 1,000 Critical Workplace Queries

The Generative AI solution processed terabytes of data to deliver real-time insights on occupancy and space utilization. It responded accurately to over 1,000 frequently asked workplace questions, including:

  • Footfall by location
  • Occupancy rates across sites and departments
  • Booking trends by office location
  • Underutilized meeting rooms
  • Rooms booked but not used

This allowed faster, data-driven decision-making while eliminating the need for manual reporting.

4 . Demand Was Largely Met by Existing Spaces

AI algorithms analyzed 12 months of historical data from multiple sources and identified available spaces that could accommodate new demand. Each time a request was made, the system presented multiple usage scenarios while ensuring that demand could be met within the existing office footprint. This prevented unnecessary expansion and improved overall space efficiency.

These results highlight AI’s tangible impact on efficiency, cost reduction, and data-driven decision-making in space management.

With AI’s continued advancements, the future of workplace optimization is limitless, driving smarter space utilization, enhanced employee experiences, and significant cost savings.

Deployed across 30+ countries and trusted by Fortune 500 companies, SpaceOnAi is now available on Microsoft Azure and through a global partner network for seamless scalability.

Contact us for a Detailed Workshop on How AI can Help You